Step Objective

Browse hotels in the surrounding area near your ceremony location to find one capable of housing the majority of your guests for the necessary day/days of your wedding.

STEP OVERVIEW

Wedding Guests Accommodations

One of the best things about your wedding day is sharing your love and joy with family and friends who have come from out of town to attend the festivities. You’ll want to make sure your guests have comfortable lodging, conveniently located to your ceremony and reception sites.

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LODGING CHECKLIST

Block out wedding night hotel

When you call to make a reservation, mention you're booking the room for your wedding night. You might get a free upgrade!

11 TIPS FOR BOOKING WEDDING GUESTS ACCOMMODATIONS

RESERVE EARLY, and some other tips that are also important, just not as important.

1.

Reserve your Room Block(s) Early

As soon as you book your venue, inquire about a room block. Don’t wait until a few months out to ask about rooms. The early bird gets the worm, at least at the popular downtown hotels. Better rates are available when the hotel’s occupancy is low. The higher the occupancy, the higher the rates.

2.

Figure out exactly how many rooms you need

Many hotels require you to commit to a certain number of hotel rooms. Be sure you have a clear understanding of their attrition and cancellation policies, you could potentially owe the hotel if you do not hit your guest room minimum or if you must cancel your block.

3.

Be Mindful of the Room Price Expiration Date

If you inquire about hotel room pricing, be mindful of the price expiration date. Make sure you are able to get the information you need to commit to a block of rooms by the price expiration date provided.

4.

Can you Add Rooms at a Later Date?

Ask the hotel if there is a possibility to add rooms to your block at a later point. Sometimes it’s hard to commit to a certain number of rooms up front, but you do run the risk of not being able to add additional rooms at a later date.

5.

How can Guests Book their Rooms?

Most hotels will give you a phone number for guests to call to book in your block and some may even create a website to send out to your friends and family. Some of the websites allow you to run rooming lists which will show you who has booked a room, a very helpful tool when trying to monitor your block.

6.

Make sure guests are actually booking within your block

If guests book through a third party such as Expedia, those reservations will not count towards your block minimum. Make sure you keep your guests educated. It is also important to make sure guests book their room by the cut-off date (typically 30-days prior to arrival). Including this information on a wedding website can be very helpful. We also recommend sending out a friendly reminder a week before the cut-off for the last minute folks.

7.

Ask about the hotel features and amenities

Some of the more popular features and amenities for friends and family on your wedding weekend include on site restaurants, pool/hot tub, bar, proximity to local bars and restaurants, attractions in the area, local transportation, etc.

8.

Ask about private banquet functions on property

Many times, hotels are willing to give you an extra discount if you are able to commit a private function to them when signing for your guest rooms, such as a rehearsal dinner, welcome reception or farewell brunch.

9.

Will you be providing transportation for your guests?

Are you selecting a hotel that is close to your venue? If not, will you be providing transportation for your guests. Don’t forget to factor in transportation costs in your budget. When providing transportation, it is usually easiest to have one host hotel to avoid confusion.

10.

Gift or Welcome Bag Distribution

If you plan to give gift bags to your guests at check in, ask the hotel if this is a service they provide and if there is a fee. If water is already provided in the room and this is what you wanted to pass out to your guests, you could potentially save yourself $2-$5 per bag in fees to pass them out at the desk. The most well-received bags usually have something more than just water and candy in them, such as suggestions of things to do in the city, themed treats, breakfast coupons, picture frames, etc.

Lodging near Rochester, MN

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Step Objective

Browse hotels in the surrounding area near your ceremony location to find one capable of housing the majority of your guests for the necessary day/days of your wedding.

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